Satzung-engl

Association of European Thermographers Unions
Vereinigung Europäischer Thermografenverbände
Fédération Européenne des Thermographistes

 

Rules

 

1. Name and registered office of the Association

1.1. The Assocaition uses the name "VEREINIGUNG EUROPÄISCHER THERMOGRAFENVERBÄNDE (VET/AET/ATU)" and is the combination of individual national thermographers unions at an European level.

1.2. The Association has its registered office in Munich.

1.3. The naming in the English language reads:
Association of European Thermographers Unions - AET
The naming in the French language reads:
Association des Unions Europeennes d'Ingénieurs Thermographes - ATU

1.4. The language of the Association currently is German; expansions and changes may be decided by the general assembly.

 

2. Purpose of the Association

2.1. The purpose and goal of the Association are activities, throughout Europe, in thermography and applications as well as technological and scientific further developments thereof. The main theme is the technical application of thermography.

2.2. The Association at an European level is to promote especially the excange of information, new knowledge and experiences beyond national borders.

2.3. The VET endeavours to take part in other technical bodies, e.g. standardization commitees or similar institutions, especially at an European level.

 

3. Means for attaining the purpose of the Association and ways of fund raising

3.1. Immaterial means

3.1.1 To translate these aims into action, the VET will hold professional meetings and conferences, if necessary in co-operation with national unions, striving for regular publications on thermography.

3.1.2 Further the collection of comprehensive literature on thermography, of notes on applications, and of technical innovation in an information pool is intended.

3.1.3 The VET may become politically active, e.g. in actions towards parliaments and administrative authorities, but is politically independent and above party lines.

3.1.4 The VET also constructively co-operates with cooperative manufacturers or distributors of thermographic systems, knowing that mutual professional contact, which is not tangent to the independence of the VET, may be beneficial to both sides and to technological advancement.

3.2. Material means:
Admission fees, membership fees, profits from events, donations, legacies and other contributions.

 

4. Acquisition of membership

4.1. All European national unions, work groups etc. may become members of the Association.

4.2. Only one union per state can be reputed to be a state union.

4.3. The board decides on the admission of members. Admission may be refused without giving the reasons. Prior to the constituent assembly of the Association, members will be provisionally admitted by the founders. Membership will become effective only by the time the Association has been constituated.

 

5. Termination of membership

5.1. By withdrawal of a national union from the VET.

5.2. By exclusion in case of activities of a national union or individual causing damage to the Association.

5.3. Contribution in arrears. Membership rights will forfeit if membership fees fixed by the general assembly for the respective year of membership have not been paid until December, 31st of that year at the latest.

 

6. The general assembly

6.1. The general assembly takes place yearly.

6.2. An extraordinary general assembly has to take place upon decision of the board or of the ordinary general assembly or upon application with merits in written by at least 33.3 % of the members.
An extraordinary general assembly has to take place not later then one month after receipt of the application for calling.

6.3. All members must be invited in writing to both the ordinary and extraordinary general assemblies four weeks in advance.

6.4. Provided that the calling is in accordance with the statutes, the general assembly is competent to pass a resolution irrespective of the number of members present and entitled to vote.

6.5. The elections and resolutions take place, as a rule, with simple majority of votes.

Resolutions by which the statutes of the Association are to be changed or the Association is to be dissolved require a 2/3 majority of votes cast and valid.

In the event of an equality of votes the chairman shall have the casting vote.

6.6. The president shall chair the general assembly, and in case he is unable to participare, the vicepresident.

 

7. Scope of responsibilities of the general assembly

The following responsibilities are reserved to the general assembly:

a)    Election of the board and formal approval of the board's actions
b)    Submission of an action report by the president
c)    Acceptance and approval of the balancing of accounts
d)    Appointment and dismissal of members of the board and of auditors.
e)    Assessment of the amount of admission and membership fees
f)     Grant and deprivation of honorary membership
g)    Decision on changes in the statutes and the voluntary dissolution of the Association
h)    Discussion and decision on other items of the agenda.

 

8. The board

8.1. The board will call for two delegates with experience in IR-Thermography from each state union into the VET.

8.2. These delegates constitute the general assembly. The delegates are electing the board for a duration of five years. The members of the board have to be a member of a national association.

8.3. The board consists of the

president (1st Chairman)
vice-präsident (2nd chairman)
secretary
cashier

8.4. President und vice-president must come from different state unions.

8.5. The board is invited so sessions in writing or orally by the president.

8.6. Upon the occurence of weighty reasons members of the board of the VET may appoint a temporary representative, who, however, must be a member of the board of his national union. This representative do not have the right to vote in the general assembly. The right to vote can be made over to an other member of the board. It has to be written and is just valid for one general assembly. These document has to be shown to the chairman in front of the general assembly.

8.7. The board is competent to make decisions provided that all its members had been invited and that at least half of them (or their representatives - see 8.6.) are present.

8.8. The board passes its decision with simple majority of votes. In the event of an equality of votes the chairman shall have the casting vote.

8.9. The president presides over meetings, and in case he is unable to participate, the vice-president.

8.10. In case of withdrawal of a member of the board the chairman may nominate a substitute for the span of time to the regular election of directors.

8.11. The board may call in committees for certain purposes to be assisted in its operations.

 

9. Duties of the board

  Management of the association is incumbent on the board. The board is responsible for all duties not assigned by the statutes to any other body of the Association. Its scope of operations especially includes the following matters:

a)    Safeguarding of the interests of the Association
b)    Preparations of the action report and of the balancing of accounts
c)    Preparations and calling-in of the ordinary and extraordinary general assembly
d)    Administration of the property of the Association
e)    Admission and exclusion ob members of the Association.

 

f)    Calling for the delegates from the state unions

 

10. Special obligations of individual members of the board

  The president (1st chairman) presides over general assemblies and meetings of the board. In case of imminent danger he is entitled to give instructions on his own responsibility in matters falling within the scope of operations of the general assembly or the board; these, however, require subsequent approval by the relevant body of the Association.

The vice-president (2. chairman) assists the president and manages the administration of the Association. In case the president is unable to participate he takes over his representation and, in this capacy, is also entitled to act as the president in the event of imminent danger.

The secretary assists the president and vice-president in managing business of the Association. He takes the minutes of the general assembly and of the board.

The treasurer is responsible for the proper management of financial affairs of the Association.

President and vice-president are authorized to sign separately, but in financial matters only jointly with the treasurer, respectively.

 

11. The auditors

11.1. The general assembly elects two auditors for the duration of the function of the board. Re-election is possible.

11.2. Reviewing of the balancing of accounts is incumbent on the auditors. They will have to report to the general assembly about the result of the auditing.

 

12. The arbitral tribunal

12.1. Any dispute that may arise from the associative relationsship shall be decided by the arbitral tribunal.

12.2. The arbitral tribunal is composed of five regular members. It is formed by each party to the dispute naming two regular members as arbitrators to the board within two weeks time. The arbitrators thus indentified elect, with mayority of votes, a fifth regular member for the chairman of the arbitral tribunal. In the event of an equality of votes the decision is made among the ones proposed by drawing lots.

12.3. The arbitral tribunal, with all its members present, passes its decisions with simple majority of votes. The arbitral tribunal decides to the best of its knowledge and belief. Its decisions are final internally of the Association.

 

13. Dissolution of the Association

  The dissolution of the Association can be decided only in a regular assembly of its members.

The members of the board who are in office at that time are the liquidators.

The dissolution assembly passes all further decisions that promote the purpose of the liquidation; it especially decides in the use of the property of the Association.

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